Club Documents

Racing Guidelines and Code of Conduct

adam.harrison1968@gmail.com (Super User) — Tue, 17 Jun 2014 00:55:40 +1000

Racing Guidelines and Code of Conduct

Hamilton Wheelers want to ensure that our racing is a safe and enjoyable environment for riders of all ages. With this in mind, we support AusCycling Code of Conduct that has been developed to:

* Maintain the elements of enjoyment and satisfaction in cycling.
* Make adults aware that young people participate in sport to satisfy themselves and not necessarily to satisfy adults or members of their own peer group.
* Improve the physical fitness of all through encouraging participation in cycling by making it attractive, safe and enjoyable for all those involved.
* Consistently remind administrators, coaches, officials, volunteers and parents that the sport of cycling should be conducted for the good of all of the people involved.

We encourage our members and friends to review these AusCycling Policies:
Code of Conduct.
Social Media Policy

On-board cameras

adam.harrison1968@gmail.com (Super User) — Mon, 13 Jul 2020 10:35:47 +1000

On-board cameras

To use a camera at Hamilton Wheelers run events you must present the bike to the Chief Commissaire BEFORE the race, to gain their approval. The camera must be fixed securely on the bike, not on a helmet or your body.

Please remember that any footage must be made available to the club or AusCycling within 48hrs if requested and that no material that may bring the sport into disrepute can be released to the public. Please note that any breaches of the club or AusCycling policy may be subject to penalties and disqualification.

Safety Brief - please read

adam.harrison1968@gmail.com (Super User) — Sat, 14 Mar 2009 20:41:35 +1000

Important message for all riders.

Rob Oshlack had kindly prepared a rider's Safety Briefing to be given to all new members and for all existing members to read. It contains a few simple tips to make our racing safer. Thanks Rob!

Junior Sponsorship Policy

adam.harrison1968@gmail.com (Super User) — Sun, 21 Sep 2025 12:50:56 +1000

Junior Sponsorship Policy

Business Directory

adam.harrison1968@gmail.com (Super User) — Tue, 14 May 2024 11:39:57 +1000

Business Directory

Hamilton Wheelers business contacts for sponsors, members and supporters.

Please support businesses that support your club - make sure you tell them you are a Hamilton Wheelers member!

* Cycle Physio Coaching (for bespoke individual coaching) - Pain Solutions Cycle Physio - contact Dave Wadsworth - 3369 0909
* McCarthy Homes - Elegant home build and design - contact Nick O'Sullivan
* Matisa Bicycle Works - Virginia - Custom bike frames, expert servicing and repairs - contact Matt
* Belbaker Bus Charter - www.facebook.com/belbakerbuscharter - contact Adam
* North West Physio - Physio - Nundah Village - contact Roger
* Joseph Hughes Accounting - Website - contact Joe
* Stu Allen Images - stuallenphotography.com.au - 0405 196 404
* Nundah Corner Cafe and Bistro - Website - Ph 31482358
* Chill Cafe - 7 Dickson St Wooloowin - https://thechillcafe.com.au/ - contact Carsten
* BikeLab - 1/8 Station St Nundah - https://bikelab.com.au/ - contact Graham
* Clayfield Jewellery - 2/1193 Sandgate Rd Nundah - www.clayfieldjewellery.com.au - contact Trevor

Members wishing to add their business to this register - please contact Kim (Fless) Flesser

If you would like to sponsor a race meeting or sponsor the club in any way, please view the club's Sponsorship Guidelines.

EntryBoss Entry System Guide

adam.harrison1968@gmail.com (Super User) — Tue, 03 May 2022 20:39:47 +1000

EntryBoss Entry System Guide

Hamilton Wheelers uses the EntryBoss on-line system for riders to enter races. This is consistent

with most other clubs in South-East Queensland and AusCycling Queensland.

Events page

The Hamilton Wheelers events page is located at https://entryboss.cc/calendar/hwcc. From this page, riders are able to see upcoming events that have been set up and view details of previous events they may have entered.

If a rider does not have an EntryBoss account, they can easily set one up at

https://entryboss.cc/account/new

AusCycling licence numbers

It’s very important for riders to ensure their AusCycling licence number is recorded correctly with EntryBoss. If a rider allows their licence to lapse, AusCycling may issue a different number when they purchase a new licence. Changing a rider’s licence number is easily done by accessing their EntryBoss details in ‘My account’.

This is important is because EntryBoss is linked to the AusCycling membership system (TidyHQ - https://hwcci.tidyhq.com). So if a rider tries to enter a race without a valid licence number, the entry will be ‘red flagged’ to the club’s race officials.

Event closing and scratch times

After selecting a race from the Hamilton Wheelers events page, riders will see event closing times, race times and distances and many other details of the event.

Riders should be aware that with the EntryBoss system they can remove (scratch) their entry nomination from any race after they have entered. To scratch your entry, just go to the EntryBoss event page and click on the 'Scratch' button in the red box.

‘Scratch’ time limits -

For weekend races - up to 5am on race day
For Wednesday Twilight Series races - up to 3pm on race day
Handicap road races - up to 7pm on the evening before race day.

Entry fees will be automatically refunded to the riders' EntryBoss registered credit card.

Please note that if any Hamilton Wheelers race is cancelled for any reason, all entry fees will be refunded.

All race entries are initially ‘provisional’

When riders enter a race their entry is only provisional. This allows club officials to check club membership, AusCycling licence and the rider’s HWCC club grading. It’s important that riders view the events page closer to the event to check which grade they have been entered into. Click on ‘Startlist’ to confirm your race grade.

Please be aware that the club’s grading system is also integrated with EntryBoss, so riders will automatically move to the startlist if they have entered in the correct grade. The only exception to this is detailed below under ‘Entering your grade’.

Entering your grade

Riders will notice that when entering using EntryBoss, it’s possible to nominate in a grade other than their current HWCC grading which appears as the default position. An 'exclamation' warning is placed against grades that are not normally available to them. At rare times there may be a reason that a rider wishes to enter in a higher or lower graded race.

When selecting a different grade, it will be necessary to fill out the rider’s reasons in the accompanying dialog box. For example, reasons to race in a lower grade may include coming back from injury, or being off the bike for a long time. Riders must provide evidence that they will be competitive in a higher grade. Reasons for opting to race in a higher grade may include a rider’s need to temporarily ‘push themselves’ for an upcoming State/National event. It is unlikely inexperienced riders will be permitted to race in a higher grade.

Any exemptions from racing in your current HWCC grade will be evaluated on a case by case basis. There is absolutely no guarantee that a request will be approved by the club handicappers. If a rider makes a request to race in a different grade, they must make sure they check the EntryBoss event start-list page closer to the race, to see which grade they will be starting in. Hamilton Wheelers has a comprehensive grading system based on riders' performance. All new riders must fill out and submit a grading application form (bottom of this webpage). Riders generally will only be allowed to enter a race based on the grading that has been allocated to them.

Permanent changes to riders’ gradings will rely on the current race points system, discretion of the club’s handicapper or via a rider's grading (or re-grading) application.

Sponsorship Guidelines

adam.harrison1968@gmail.com (Super User) — Wed, 17 Feb 2021 17:40:36 +1000

Sponsors Guidelines

Hamilton Wheelers Cycling Club welcomes any individual or corporate bodies who wish to sponsor

any of our events.

In general, the following should be used as a guide;-

* Any proposed sponsorships should be accompanied by a brief outline of the proposal forwarded to

the club secretary in time for it to be considered by the club executive.

* Sponsorship for full club race meetings are available for a minimum of $100 for an individual

person and $150 for a corporate body. Any other amounts will be considered in relation to the

proportions of the sponsorship proposal, e.g. major or higher profile events, offers of greater than

normal prizemoney.

* Should a sponsor wish to offer a large amount of prizemoney available to riders in addition to the

base sponsorship, it is advised that current AusCycling rules prohibit prizemoney of more than

$1,000 for club events. For greater prizemoney, AusCycling requires the event to be held as a higher

level ‘Open’ event which necessitates capitation fees to be paid to AusCycling.

* Sponsors names and logos (if required) will be given prominence in the club’s website, Facebook

page, race emails (approx. 1,000 subscribers) and club-only emails (approx. 500 subscribers). Such

advertising will be appropriate to the size of the sponsorship. All advertising requests by sponsors

will be considered.

* Sponsors will be encouraged to attend their race meeting, where their sponsorship will be made

prominent over the public address system (if appropriate). Sponsors will be invited to hand out

prizes to podium placegetters and be included in podium photos to be displayed on the club’s

website.

* Sponsors may supply pop-up advertising (or the like) around the clubhouse and behind/beside the

podium during the race meeting.

* Consideration will be given to any sponsors’ request for a special/additional race. For example a

sponsor may wish to support a special race for ‘C/D grade women’ or a race for ‘A/B Grade riders

over a certain age’. This may be instead of sponsoring the full race meeting or additional to it.

Club By-Laws

adam.harrison1968@gmail.com (Super User) — Sun, 20 Aug 2023 14:28:15 +1000

Club By-Laws

Last updated July 2023

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